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CfT: EDIS-25-003 Online Payments

Tender submission deadline in (days/hours):
43/11
Buyer Organisation:
the Education Authority
Title:
EDIS-25-003 Online Payments
CfT CA Unique ID:
EANI-5327
Evaluation Mechanism:
MAT
Description:
The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)
Services, Works, Goods:
Services
CPC Category:
Other services
Directive:
UK
Procedure:
Open/Competitive Flexible
CfT Involves:
A Public Contract
First Cycle:
Public
Tender Structure Envelope Type:
Qualification/Technical/Financial
Special Regime Contract:
No
CPV Codes:
50324000-Support services of personal computers
48000000-Software package and information systems
72000000-IT services: consulting, software development, Internet and support
Contact Point:
edis.procurement@eani.org.uk
Award per Item:
No
NUTS codes:
UKN0
Above or Below Threshold:
Above
Time-limit for receipt of tenders or requests to participate:
14/08/2026 15:00
End of clarification period:
04/08/2026 15:00
Upload of documents within the clarifications:
Yes
Tenders Opening Date:
14/08/2026 15:30
Allow suppliers to make an online Expression Of Interest:
Yes
Contract awarded in Lots:
No
EU funding:
No
Multiple tenders will be accepted:
No
Contract duration in months or years, excluding extensions:
5 years
Validity of Tender in days or months:
180 days
Date of Publication/Invitation:
18/06/2026 18:45